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VIAXCorporate Language Solutions

MULTILINGUAL DTP

Multilingual document formatting

VIAX prepares translated documents for publication by adjusting the layout, spacing, fonts, tables and other visual elements after translation.

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  • Multilingual formatting
  • Publication-ready files
  • Layout & QA checks

Document types

Files we work with

  • Brochures & marketing materials

    Multilingual brochures, product sheets, catalogues and other customer-facing documents.

  • Manuals & technical documents

    User manuals, instructions, specifications and other structured technical content.

  • Reports & corporate documents

    Reports, presentations, company documents and internal materials.

  • Forms & questionnaires

    Documents with tables, fields, checkboxes and other fixed-layout elements.

  • Presentations

    Multilingual PowerPoint files where translated text needs to fit the original layout.

  • Print-ready documents

    Files that need final formatting before printing or publication.

Why DTP is needed

Why translated documents need layout work

Text often becomes longer or shorter after translation. Different languages also use different characters, punctuation and writing conventions. This can affect the original layout.

  • Text expansion

    Translated text may take more space than the source and need layout adjustments.

  • Line breaks

    Headings, tables and body text may need new line breaks to remain easy to read.

  • Fonts

    The original font may not support all characters required for the target language.

  • Tables & forms

    Cells, fields and labels may need resizing after translation.

  • Images & callouts

    Text inside graphics, diagrams and callout boxes may also need to be replaced or repositioned.

  • Right-to-left languages

    Documents for right-to-left languages may require changes to text direction and page layout.

What we do

DTP work after translation

  • Layout adjustment

    We adjust the page layout so translated text fits clearly and consistently.

  • Font checks

    Fonts are checked for the characters required by the target language.

  • Tables & text boxes

    Tables, labels and text boxes are resized or adjusted where needed.

  • Images & graphics

    Translated text can be placed back into editable graphics when the required source files are available.

  • Headers & footers

    Page numbers, headers, footers and repeated document elements are checked across the file.

  • Final visual review

    The formatted document is reviewed for visible layout and language-placement issues before delivery.

How we work

From translated file to final layout

  1. 01

    Source file review

    We review the source files, translated content, target languages and final output requirements.

  2. 02

    Layout preparation

    The translated text is placed into the original layout or working document.

  3. 03

    Formatting

    Fonts, spacing, tables, graphics and other visual elements are adjusted for the target language.

  4. 04

    Final check

    The completed file is checked for missing text, layout problems and other visible issues before delivery.

File formats

Common working formats

  • Microsoft Word

    Reports, manuals, forms and other text-based documents.

  • PowerPoint

    Presentations, training materials and sales content.

  • Excel

    Structured content, tables and multilingual data files.

  • Adobe InDesign

    Brochures, catalogues, reports and other designed publications when editable source files are provided.

  • PDF reference files

    PDFs can be used as layout references where the editable source file is supplied separately.

  • Other editable formats

    Additional formats can be reviewed before the project starts.

Multilingual projects

One layout across several languages

When the same document is translated into several languages, we can apply the same formatting rules across all versions while adjusting each file for the needs of the target language.

  • Shared layout

    The original design and structure are kept as consistent as possible across language versions.

  • Language-specific changes

    Spacing, text direction, fonts and line breaks are adjusted where required.

  • File naming

    Final files can follow an agreed naming structure for easier project handling.

  • Coordinated delivery

    Multilingual files can be prepared and delivered together according to the project schedule.

Quality checks

What we check before delivery

  • Missing text

    Whether translated text has been left out or hidden by the layout.

  • Overflow

    Whether text runs outside boxes, tables or page margins.

  • Fonts & characters

    Whether all target-language characters display correctly.

  • Alignment

    Whether paragraphs, tables and other elements remain properly aligned.

  • Page structure

    Whether headers, footers, numbering and page elements are consistent.

  • Visual consistency

    Whether the translated version follows the agreed source layout and formatting.

Related services

Tell us about your files.

Send us the source files, target languages, deadline and the format you need for final delivery. If editable design files are available, include those as well. We’ll review the material and come back to you with the timing and cost.

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